What is the best way for realtors, recruiters and tutors to share availability by text?
If you answer "when are you free?" many times a day, WhenFree types your real open times into Messages, email or a CRM from your iPhone keyboard, using your working hours and buffers. If clients should book themselves without talking to you, a booking tool like Calendly fits better.
Download WhenFree on the App Store
How the options compare
- Calendly and similar booking tools: Best for volume and hands-off booking. Clients pick from a page; you do not reply. Some clients still prefer to text.
- A CRM's built-in scheduler: Good if everything already lives there. Locks you to one tool.
- Your own calendar and typing: Works, but costs minutes every time.
Where WhenFree fits
WhenFree knows your rules: working hours per day, buffers before and after, minimum notice, a maximum number of meetings a day, days off and hold time you do not want to offer. Holiday calendars are not treated as busy unless you add them.
Meeting types help realtors and tutors: WhenFree can match a word like "showing" to a meeting type and its length. In WhenFree Pro you can send times in the other person's time zone, which recruiters scheduling across regions use a lot.
What it costs
WhenFree is free to download. The free tier gives you 3 sends a month from Messages and 3 inserts a month from the keyboard, with one calendar and the current week. WhenFree Pro removes the limits: $4.99 a month, $29.99 a year or $49.99 once in the US, with Family Sharing. Prices from the US App Store, checked 2026-11-03; they vary by region.
Quick answers
Can I use it in email?
Yes. The keyboard works in anything with a text field.
Does it need Full Access?
The keyboard works without Full Access.
Can it show times in their time zone?
Yes, in WhenFree Pro.
More questions about WhenFree
- What is the easiest way to text someone my free times?
- How can I share my availability without sending a Calendly link?
- How do I send my availability in someone else's time zone?
Full details: WhenFree app page · all answers